In Scopevisio Documents DMS, you can create your own collections to organise your documents clearly.
What are collections?
You can create multi-level folder structures in Scopevisio Documents DMS. The top level of this structure is called a "collection".
How do collections work?
The linking principle
Collections work differently to conventional folder structures:
Files are not physically moved or copied
Instead, files are linked to the collection
The advantages of this system
Saves storage space:
A file can be linked to several collections
The file still only exists once in the system
This saves you valuable storage space
Centralised file management:
Changes to a file are immediately visible in all linked collections
You do not have to update files multiple times
All users always see the latest version
Why are collections practical?
1. quick access
You get direct and fast access to all linked documents.
2. flexible organisational structure
You can create folders within a collection
You can create further subfolders within a folder
You can create any number of hierarchy levels
You design your organisational structure individually according to your needs
3. easy sharing
You can share an entire collection with one click
Sharing automatically applies to all linked content
You can share collections with individual users or entire user groups
This saves you a lot of time in rights management
Summary: Collections offer you a flexible and efficient way to organise and share your documents without wasting storage space.
How do I create a collection?
Click on "NEW COLLECTION", assign a name and confirm with ENTER