How does the recycle bin work?
Automatic deletion after a deadline
When you delete a document, it first goes to the recycle bin.
The standard time limit is 14 days
Once this period has expired, the document is automatically and irrevocably deleted
An administrator can adjust this period in the account settings
Personal recycle bin
The recycle bin is user-specific:
Each user has a personal recycle bin
You only see documents of which you are the owner
Restoration possible
As long as the document is in the recycle bin, you can restore it.
How to call up the recycle bin
You can find the recycle bin via the context menu below your company logo.
Restoring documents
Step-by-step instructions
Select one or more documents (hold down the Shift key for multiple documents)
Right-click to open the context menu
Select "Restore"
What will be restored?
The system restores the state of the file immediately before deletion, as far as possible:
All versions
Metadata
External links
Shares
Other properties
Important restrictions
Attention! If collections or folders were deleted between deletion and restoration:
These links can no longer be created during the restore process
Special case: If the folder has been deleted but the collection still exists:
The document is linked to the collection
The document is displayed directly under the collection (not in a subfolder)
Permanently deleting files
You have three options for permanently deleting files:
Option 1: Wait for automatic deletion
You can simply wait until the recycle bin period has expired.
The affected documents are then automatically deleted permanently
You do not have to do anything actively
Option 2: Empty the entire recycle bin
To empty the entire contents of the recycle bin before the deadline:
Click on the "three-dot menu" in the recycle bin menu bar
Select the "Empty recycle bin" option
Option 3: Delete individual files prematurely
To delete individual files before the deadline:
Select one or more documents (hold down the Shift key for multiple documents)
Right-click to open the context menu
Select "Delete permanently"
Configure expiry period (only for administrators)
Note: This function is only available for administrators.
To adjust the recycle bin expiry date:
Open Settings
Navigate to Account settings
Select DMS settings
Configure the desired expiry period under Other settings