Overview
You will see two main areas in the left-hand workspace:
Archives that you have access to
Filters that you have created yourself
Understanding archives
Normal archives
You will see all archives for which you have access authorisation.
Filtered archives
Filtered archives are created by the administrator.
This is how you recognise filtered archives:
They are located in the same area as normal archives
They have an additional filter symbol
Combined archives
Combined archives summarise several archives.
How to recognise combined archives:
They have a green plus symbol next to the filing cabinet symbol
Understanding filters
What are custom filters?
Your filters are saved searches. They are located in the "Filters" area above the archives.
Difference: Customised filters vs. filtered archives
Customised filters:
Are created by you
Are located in the "Filters" area (above the archives)
Are your personal saved searches
Filtered archives:
Are created by the administrator
Are located in the "Archives" area (together with normal archives)
Have a filter symbol
Are visible to all authorised users
Organise filters
You can reorganise your user-defined filters.
This is how it works:
Use drag & drop
Drag the filter to the desired position
The new order is saved automatically
Archive documents using drag & drop
Quick archiving
You can archive documents directly without opening a dialogue.
This is how you proceed:
Select the document
Drag & drop it onto an archive
The archiving screen opens