Overview
Keywords help you to categorise documents and find them again more quickly. You can assign any number of keywords per document.
Adding a keyword
How to assign a keyword to a document:
Step 1: Select document
Select the desired document with a click.
Step 2: Open the keywords area
Click on the "Keywords" tab.
Step 3: Create a new keyword
Click on the plus symbol
Enter the desired keyword
Confirm your entry
Alternative: Use an existing keyword
If you have already used keywords in other documents:
Open the drop-down menu
Select an existing keyword from the list
The keyword is added automatically
Advantage: You avoid typing errors and ensure standardised spelling.
Remove keyword
To remove a keyword from a document:
Open the "Keywords" tab of the document
Click on the X symbol to the right of the keyword
The keyword is removed immediately
Advantages of keywords
You can group documents thematically
You can find documents more quickly using the search function
You can filter by keywords
You can assign multiple keywords per document
Keywords work independently of collections and folders
Tip: Use consistent keywords for recurring topics. Use the drop-down menu to select previously used keywords and ensure a consistent structure.